iPad+Deployment

iPad Deployment This page will host ideas and concepts that we would like to get in place for when we deploy iPads. //**1. When?**//
 * Do we do it over the summer?
 * Wait until the beginning of the school year?
 * I am in favor of waiting until school starts because I would like to see us do a much better job of having students go over the Acceptable Use Policy before receiving the iPad. Have a "Getting Started" guide to use with students and possibly run a couple of days of Advisory at the start of the year where this could take place. We also need students to be clear about the consequences for jail breaking. (Wendy D.) 
 * I agree with Wendy. Over the past few years I think the treatment/behavior of the students with the laptops has gone downhill. We need to stress the importance of taking care of their laptop/ipad and remind them it is school property. (Matt)
 * I have not been involved in previous rollouts, but there is something to be said for having most of the training and rollout done before school starts.. (chris)

//**2. Handbook:**// (It needs to be made clear that ipads are not an option. All students must have them, just like they have a textbook) Matt
 * Need to add an AUP (Acceptable Use Policy) This needs to be signed by both parent and student, and identify various things they can and cannot do.
 * For Jail-Breaking the iPad (If students do this, they will automatically loose any apps and settings, including wireless passwords, that the institution installed on their iPads)
 * Will we be purchasing Apple Care, or Apple Care Plus? Answer: iPads when purchased new come with AppleCare Plus for the same price as AppleCare.
 * AppleCare Plus is included in the number submitted in the budget for this program. Parents need to know that although this will cover two incidents of accidental damage over a two year period, there is still a $49 deductible for each incident. It may be valuable to emphasize that this is half the deductible we have had to collect for the MacBooks. (Ben A.)
 * Insurance?
 * There was some discussion about waiving insurance fee in the second year for students that don't use the AppleCare Plus damage coverage, but that may not be practical. We will still need to protect the district's investment against theft and any damage that AppleCare doesn't cover. (Ben A.)
 * Other thoughts?
 * Case- Needs to be in a case and if they break the case that they were given they are responsible for replacement.

//**3. Concerns we need to address before deploying:**//
 * Educating Students (Care & Feeding): We need to have students and parents sit through a presentation on how to manage their iPad- this should include the following:
 * How to take care of the iPad
 * How to use Apple Care (If we buy into it)
 * Basics to using the iPad
 * Backing up to iCloud, Dropbox, or whatever tool we might use
 * Jail-Breaking: Let students we know, that they know, how to do it. However, what are the consequences for their actions?
 * Insurance/Apple Care:
 * Insurance: Do we "self-insure" vs. outsource?
 * Advantages:
 * Will cover as many damages/breaks as occur
 * Should cover loss/stolen incidents
 * Disadvantages:
 * IT Department has to handle all claims
 * Main Office has to handle payment plans for insurance
 * Students will have to pay out of pocket for the insurance plan (not built into the district budget)
 * Outsource Insurance: Ben A. looked into Worth Avenue's Group Plan for iPad Insurance (Beth)
 * $38 / Year (This is a cost we would pass off to the students- please note, it is cheaper then the current laptop fee) with a $50 deductible
 * Covers: Accidental damage (drops/cracked screens/liquid spills), liquid submersion, theft, fire/flood damage, vandalism, natural disasters, power surge due to lightening.
 * Does NOT cover loss
 * Apple Care:
 * Advantages:
 * Students responsible for fixing iPad (they can mail them out to an Apple Store, or bring them in person to a store). See Note below - we as a district can do this.
 * Apple Care Plus includes 2 breaks in 2 years; at a $50 Cost (Who pays for this?) The student & their family pays the deductible, which is currently what happens with the laptops (Beth)
 * Equipment Malfunction (such as a home button that malfunctions), is fixed at no cost
 * Cost built into the budget, so it is not passed onto students. Note: this would be up front purchase cost only, not break cost.
 * Disadvantages:
 * Only allows for 2 breaks, and then students have to pay full cost of replacing an ipad
 * Does NOT cover loss of the iPad.
 * Students in charge of sending their iPad out to get fixed, not the district. NOTE: there is no reason the district can't request the replacement and handle the reimaging of the iPad. With a bulk purchase of >100 AppleCare Plus, we can get a replacement overnighted up front. I think shipping may be covered as well.
 * Mobile Device Management (MDM) System
 * Which Apple Deployment Model will we use (See iPad Deployment Models page)?
 * LMS - What should we have in order to best utilize a Learning Management System?
 * student email accounts
 * cloud storage (Dropbox, Evernote..)
 * How are files submitted to teacher?

4. Configuration Stations:
 * If we go with a layered model, will we provide Configuration Stations, or "Updating Stations", where students can plug their iPad into a port and update Institutionally owned Apps? We would have to. ---this station would have to be monitored by someone when in use
 * If we DO use configuration stations, do they need to be manned by a person? IT or student (GenYes?)? For specific hours, or all day? Where would they be located? They would need to be locked when not available for updates. They should not be considered a charging station for those who 'forgot' to at night. It will need a laptop that needs to be opened during updating (so it is not asleep).
 * From 7am-7:30am, during all 3 lunches? After School the library is open until 3:30 everyday and a configuration station could be made available at that time.
 * 1 station on each floor?
 * Other thoughts?